Privacy Policy

Who we are

Yapivo is made by Dream Meridian (“we”, “us”, “our”), an experimental software studio under Void Lattice. For the purposes of the EU and UK General Data Protection Regulation (GDPR), Dream Meridian is the data controller.

This policy covers Yapivo for Mac (the “App”), Yapivo for iPhone and iPad (the “iOS app”), the website at yapivo.com (the “Website”), and the accounts, licences, subscriptions and services connected to them (together, the “Service”). Some features described here are in newer versions or in early-access builds, so your version may not have all of them; this policy covers all of them. Questions: hello@yapivo.com.

The short version

• Your voice stays on your device. Speech is turned into text on your Mac, iPhone or iPad by an on-device model (Parakeet). We never receive recordings of your voice.
• No account is needed to dictate. Without an account, your transcriptions stay on your device.
• If you sign in, your transcriptions sync to your account, together with, on the Mac, the name of the app you dictated into, its window title and, in a browser, the address of the page. That is what powers your history and dashboard.
• Yapivo’s own AI runs on your Mac. Zach, Quinn, Voice Systems and Voice DNA use a model on your Mac, or simple rules when there isn’t one. Your text goes to an outside AI service only when you give an AI agent (such as Claude Code or Codex) a task; the agent runs on your Mac with your own account at that provider. The iOS app asks your permission before the first time.
• We do not sell your personal information or share it for advertising, and we do not use advertising or remarketing trackers.

What stays on your Mac

• Audio. What you say is recorded and transcribed on your Mac. Recordings are saved in Yapivo’s folder on your Mac so you can replay them from your history. Recordings of transcriptions that have synced to your account are removed from your Mac after 7 days. Recordings of unsynced transcriptions stay until you delete them or they age out (Yapivo keeps the newest 300 recordings and 5,000 history entries). You can delete recordings in the App’s settings. Audio is not uploaded to us.
• Wake phrases. To hear phrases such as “Hey Zach”, the App uses Apple’s speech recognition. On Macs that support on-device recognition it runs entirely on your Mac; on Macs that do not, Apple may process short snippets under Apple’s privacy policy.
• Your settings and personal context — dictionary, snippets, Voice Systems, Voice DNA, Context Vault files, Context Profiles and memory — are stored on your Mac. Your dictionary and wake phrases also sync to your account when you are signed in (see below).
• Accessibility and Automation. With your permission, the App uses macOS Accessibility to see which app and text field are focused, type your text into it, read the text you have selected when you edit by voice, read and press the controls of the app you are using, and carry out voice commands. To do this in some apps it switches on their accessibility support. To act on web pages it may run small scripts in your browser tabs, using macOS’s Automation permission. All of this happens on your Mac.
• Screen Recording. With your permission, the App looks at the part of the screen you point to or ask about: to read text that accessibility can’t reach (with Apple’s on-device text recognition), to capture an area you ask it to store, copy, measure or match, and to follow a window you ask it to watch (for up to 30 minutes). It also lists open windows to know what is on screen. macOS may describe this as access to your “screen and system audio”; Yapivo does not record system audio. Captures are processed and kept on your Mac, and leave it only when you send a file to your iPhone or iPad (below).
• Camera and screenshots. “Take a screenshot” and “quick shot” (a photo with your camera) save to your Mac and are not uploaded.
• Learning a website. When you ask the App to learn a website’s style, it loads that page from the website directly, like a browser would.

The iPhone and iPad app

The iOS app works on its own for dictation and history. Paired with Yapivo on your Mac, it also lets you follow, approve and start your agents’ work, and use Radio.

What stays on your iPhone or iPad

• Audio. What you say is recorded and transcribed on your device by Parakeet. Recordings of your voice are not uploaded to us. The speech model (about 670 MB) is downloaded once, after you agree, from Hugging Face, which sees the request like any download.
• No speech recognition from Apple. The iOS app does not use Apple’s speech recognition: a recording ends when you tap or shake, and only the voice model on your device hears it. If a future version adds spoken shortcuts, we will update this policy before it does.
• Face ID. Face ID confirms it is you before your device approves an action, starts a task on your Mac, or first joins Radio. Apple handles it on your device; we never receive any biometric data.
• Reminders. When you take on a Radio plan, and only if you allow it, the app adds a reminder for it (and can alert you when you arrive at a store). It changes only the reminders it made. Reminders sync through iCloud if you use iCloud; we don’t receive them.
• Without an account (“Skip for now”), your dictations, history and settings stay on your device and nothing is sent to us.

What the iOS app sends when you are signed in

• Account information — as described below, including an optional profile photo you choose from your photo library.
• Transcriptions — you choose in the app: Off (nothing syncs), Text only (the text, its language and the device type), or Text and timing (also the word count, duration, speaking pace and that it came from the iOS app). Synced text appears in your history on your Mac and on the Website.
• Your dictionary — the word fixes and names you set up on your Mac are stored in your account so your iPhone or iPad can apply them too.
• Notifications — if you allow notifications, we keep your device’s push token and name so we can tell you when an agent needs you, finishes, or someone speaks on Radio. Notifications are delivered by Apple Push Notification service and carry a title (such as the task’s name) and a short message (such as what was said on Radio). We keep a log of the titles we sent.
• Purchases — if you subscribe in the app, Apple processes the payment (see Purchases and licences).

Pairing with your Mac and agents

• Pairing. When you pair your iPhone or iPad with your Mac, we store the device’s identifier, its name and a public key it creates. The 6-digit pairing code is stored only as a one-way hash and expires after 5 minutes.
• What your device sees. Your Mac sends us a summary of your agents’ work so your device can show it: task names and instructions, status, the folder and files a task works with, the approvals and questions waiting for you (including the exact command an agent wants to run), and each agent’s latest answer. When you open a task’s conversation, your Mac sends it so you can read it. We keep only the latest summary for each Mac.
• What your device sends. Tasks, replies, follow-ups, approvals and image picks you send are signed by your device, stored in your account and passed to your Mac when it is online. They wait for up to 7 days, depending on the kind of request, and then expire; their records stay with your account until you delete it.
• Files from your Mac. When you open a file an agent made, a copy is uploaded to private storage in your account so your device can download it, and is deleted after 24 hours.
• Sharing to your Mac. Screenshots and images you share to a Mac workspace with the share sheet, and any note you add, are uploaded to private storage in your account until your Mac saves them, and are deleted after 24 hours.

Radio

Radio is push-to-talk between your own devices and your Mac. Only devices signed in to your Yapivo account and paired with your Mac take part, and the people using them are shown by a name they type.

• What you say on Radio is transcribed on your device; the text, with your Radio name, goes through our servers to your Mac and your other devices. Your Mac turns it into the errand board and household plans, which every device on your account can see.
• Zach and Quinn are AI voices on your Mac. Their answers are made by a model on your Mac and spoken with a voice made on your Mac; the spoken reply travels through our servers to your device as a short audio clip. Radio text reaches an outside AI service only if you turn something said on Radio into a task for an AI agent.
• Location. To put your stops in order, the app reads your location once and searches Apple Maps on your device (Apple receives the search area). If you turn on “Show where I am on my Mac”, your device also sends its location while a Radio session is live and the app is open, through our servers to your Mac, which shows it on its Radio map and forgets it when the session ends. Locations are not shown to your other devices.
• How long we keep it. We delete relayed locations once they expire (10 minutes, and within a day at the latest), and Radio messages and spoken replies 24 hours after they were sent. Your Mac’s latest Radio summary is kept like the agent summary above.

Posting and links

When you choose to post a draft on X or Substack, the iOS app opens that app or website with your text filled in; nothing is posted until you post it there, under that service’s terms. “Get Yapivo for Mac” opens the Website.

What we collect

Account information

If you create an account: your email address, your name, a password (stored only as a secure hash), and an optional profile photo. If you sign in with Google or Apple, we receive your name and email address from them. We do not receive your Google or Apple password. If you sign in with Apple, we keep a token from Apple so that we can revoke your Apple sign-in when you delete your account.

Transcriptions (signed-in users only)

When you are signed in on the Mac, each transcription is synced to your account with:

• the text, its language, word count and duration, and whether it came from a Mac or a mobile device;
• speaking metrics — words per minute, the filler words you used and a clarity score;
• where you dictated — the app’s name and identifier, the window title, and, when dictating in a web browser, the address (URL) of the page;
• whether the text was delivered into the app.

The Mac also keeps your account’s word count up to date and syncs your dictionary (word fixes, names and how they were misheard) and wake phrases. We use this to show your history and dashboard and to make your transcriptions available across your devices. If you use Yapivo without signing in, none of this leaves your Mac.

Purchases and licences

Purchases on the Website are handled by Stripe. We receive your name, email address, what you bought, the amount and the payment status — never your full card number.

If you subscribe in the iOS app, Apple processes the payment. We receive the purchase’s transaction identifiers, product, dates and status from Apple — never your payment details — and use them to unlock the same plan on your Mac. You manage or cancel it in your Apple Account’s subscription settings, and Apple handles refunds.

We keep your licence key and, for each Mac a licence is activated on, an identifier derived from the Mac’s hardware ID and the Mac’s name, so the licence can be checked and seat limits applied. When the App checks for updates (every few hours) it sends its version and, if you have one, your licence key.

Waitlists and messages

If you join a waitlist (for example, for Delegate) we keep your email address and which list you joined. If you contact us, we keep your message and our reply.

Website usage

On the Website we use Google Analytics to understand which pages are visited — it records things like pages viewed, browser and device type, referring site and an approximate location derived from your IP address, and, when you buy, the plan and amount (not who you are). We also use Vercel Web Analytics and Speed Insights, which measure visits and page performance without cookies.

When you download the Mac app from the Website, we record the time, your approximate city and country (derived from your IP address, which we do not keep), your device type and the page you came from, and we email those details to ourselves so we can see how people find Yapivo. They are not linked to an account.

So we can see which posts and links bring people to Yapivo, the Website keeps the first link that brought your browser here (its campaign tags or the site you came from) in a small cookie for 90 days. We read it when you download, sign up or buy: we count those steps by source, without your name, email or IP address; we include the source in the note we send ourselves when an account is created; and we store it with your purchase in Stripe.

AI features and agents

Yapivo’s own AI features — Zach and Quinn, Voice Systems and Voice DNA — run on your Mac, using a model on your Mac (such as one you run with Ollama) or, without one, simple rules. They do not send your dictation, the text you select, or your personal context to an outside AI service, and neither do our servers.

Agents. Yapivo can hand tasks to AI agents you have installed and signed into on your Mac — for example Claude Code (Anthropic) or Codex in ChatGPT (OpenAI). When you give an agent a task, on your Mac or from your iPhone or iPad, Yapivo passes the task, and the files and notes you include, to that agent on your Mac. The agent sends what it needs to its AI provider using your own account, and the provider processes it under your agreement with them. We do not receive your AI provider password, and we do not see what the agent sends to its provider.

The iOS app asks your permission before it sends your first task, reply or note to an agent, and you can turn this off in its Settings (Your Mac › Send to AI agents).

Delegate mode

Delegate mode carries out tasks on your Mac — opening apps, arranging windows, and finding, moving or renaming files and folders. The instructions are interpreted and the actions carried out on your Mac. Remote tasks (sending tasks to your Mac from another device) are off by default; if you turn them on, the tasks you send are stored in your account until your Mac runs them, as described above.

How we use information

• To provide the Service: dictation, sync, history, dashboard, agents on your devices, Radio, licences and updates.
• To process purchases, subscriptions and refunds, and to prevent licence abuse and fraud.
• To send messages about your account, purchases, licence and security, and — if you joined a waitlist — to tell you when that product is available. You can unsubscribe from anything that is not required for your account.
• To answer support requests.
• To understand and improve the Website and the Service, using aggregated usage data.
• To comply with the law and protect our rights and the safety of our users.

We do not use your transcriptions to train AI models, and we do not use your information for advertising.

Service providers

We use these companies to run the Service. They process data on our behalf, only for that purpose, and are bound to protect it at least as well as this policy does:

• Supabase — database, accounts and file storage.
• Vercel — Website and API hosting; Web Analytics and Speed Insights; and BotID, which checks invisibly that sign-up, sign-in and waitlist forms on the Website are filled in by a person.
• Google — Google Analytics (Website) and Sign in with Google.
• Apple — Sign in with Apple, in-app purchases, the speech framework the Mac app uses for wake phrases, Apple Maps, and Apple Push Notification service.
• Hugging Face and GitHub — host the speech models the apps download.
• Stripe — payments on the Website (Stripe’s privacy policy).
• Resend — sending email (sign-in verification, licence keys and waitlist messages).

We may also disclose information when the law requires it, to protect our rights or users’ safety, or as part of a business transfer (below).

We do not sell your information

We do not sell personal information, and we do not share it for cross-context behavioral advertising, as those terms are defined under California law. We have not done so in the past 12 months.

Cookies and similar technologies

• Essential: a sign-in cookie that keeps you logged in to the Website. The Service does not work without it.
• Analytics: Google Analytics cookies on the Website. You can block them in your browser settings or with Google’s opt-out add-on.
• Source: a cookie remembering the first link that brought your browser to the Website, for 90 days (see Website usage). Browsers opted out of our analytics do not get it.
• Preferences: small settings stored in your browser (such as your theme).

We do not use advertising or remarketing cookies. The Website does not currently respond to Do Not Track signals.

How long we keep information

• Account information — for as long as your account exists. An email account that is never confirmed is deleted after 7 days.
• Synced transcriptions and your dictionary — until you delete them or delete your account.
• Your agents’ and Radio summary — only the latest one for each Mac, until it is replaced or you delete your account.
• Requests from your iPhone or iPad — they wait for your Mac for up to 7 days and then expire; their records stay with your account until you delete it.
• Radio — relayed locations until they expire (10 minutes, within a day at the latest); messages and spoken replies for 24 hours.
• Files and images passed between your iPhone or iPad and Mac — 24 hours.
• Push tokens, paired devices and the log of notification titles — until you turn notifications off, unpair, or delete your account.
• Purchase and licence records, including the Macs a licence is activated on — for as long as the licence is valid and as required for tax, accounting and legal purposes.
• Website downloads — the location, device type and page for 90 days; after that only the time of the download.
• Waitlist emails — until you unsubscribe, the list is no longer needed, or you delete your account.
• Data on your Mac, iPhone or iPad — under your control; it is removed when you delete it or uninstall the app and its data.

When you delete your account — from the App, the iOS app or the Website — we revoke your Sign in with Apple if you used it, cancel a Website subscription, and delete your account and everything stored with it from our database and storage: transcriptions, dictionary, agent and Radio summaries, requests, paired devices, push tokens, files, profile photo, waitlist sign-ups and the log of emails we sent you. We keep purchase and licence records as described above. A subscription bought in the iOS app is billed by Apple, so cancel it in your Apple Account settings. Deleting your account on the Mac signs you out but leaves your history and recordings on that Mac until you delete them. Copies may remain in backups for a limited time, and we keep records we are legally required to keep.

Your choices and rights

• Delete your account from the App (Settings), the iOS app (Settings › Delete account) or the Website dashboard.
• Choose what the iOS app syncs (Off, Text only, or Text and timing), turn its notifications, location and Reminders off in your device’s Settings, and stop it sending to AI agents in the app’s Settings.
• Stop syncing on the Mac by signing out; dictation keeps working.
• Turn off Accessibility, Automation, Screen Recording, Camera and Microphone access for the App in your Mac’s System Settings › Privacy & Security at any time.
• Access, correct or export your information, or ask any question about it, by emailing hello@yapivo.com. We may need to verify your identity first.
• Unsubscribe using the link in any non-essential email.

If you are in the EU, EEA or UK

We process your information on these legal bases: to perform our contract with you (providing the Service and your purchases); our legitimate interests (keeping the Service secure, preventing fraud, and understanding Website usage in aggregate); your consent (for example, optional features you switch on, such as sharing your location on Radio, and analytics where consent is required); and to comply with legal obligations.

You have the right to access, correct, delete, restrict or object to our processing of your information, to data portability, and to withdraw consent at any time. You can also complain to your local data protection authority. Our servers and service providers are in the United States; where the law requires, transfers are protected by safeguards such as the European Commission’s Standard Contractual Clauses.

If you are in California

In the past 12 months we collected these categories of personal information, from you and from your use of the Service, for the purposes described above:

• Identifiers — name, email address, account ID, IP address, licence key, an identifier and name for each Mac a licence is activated on, and for the iOS app a device identifier, device name and push token.
• Commercial information — purchases and subscriptions, including App Store transaction identifiers.
• Internet or network activity — Website usage; the app, window title and page address of synced transcriptions.
• Geolocation — approximate location derived from IP address; and, only while you share it in a live Radio session, your device’s precise location, relayed to your Mac and deleted when it expires.
• Audio — only the spoken replies your Mac makes for Radio, relayed to your device and deleted after 24 hours. Never recordings of your voice.
• User content — the text of synced transcriptions, your dictionary, tasks and replies sent to your agents, your agents’ summaries, Radio messages, and a profile photo or images you share to your Mac.
• Sensitive personal information — account login credentials, used only to let you sign in; and precise location as described above, used only to show it on your own Mac.

We do not collect recordings of your voice: they are processed and kept on your Mac, iPhone or iPad. We do not collect biometric data: Face ID stays on your device. We disclose personal information only to the service providers listed above, for business purposes. We do not sell or share it, and we do not use sensitive personal information to infer characteristics about you.

You have the right to know what we collect and how we use it, to access, correct and delete it, to limit the use of sensitive personal information, and not to be discriminated against for exercising these rights. Email hello@yapivo.com; we will verify your request and respond within 45 days (extendable once by 45 days with notice). You may use an authorized agent.

Children

Dictation without an account works for anyone and sends nothing to us. Accounts are for people aged 13 and over (or older where the law of your country requires it, such as 16 in some EU countries), and people under 18 need a parent’s or guardian’s permission. The Service is not directed at children under 13, and we do not knowingly collect personal information from them. If you believe a child under 13 has given us personal information, contact us and we will delete it.

Security

Data is encrypted in transit, passwords are stored as secure hashes, requests from your iPhone or iPad to your Mac are signed by a key that stays on the device, and access to our systems is restricted. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

Business transfers

If Yapivo, or the business that operates it, is sold, merged, reorganized or transferred — including to a company formed to operate Dream Meridian, or to another successor — your information may be transferred as part of that transaction. The recipient will be bound by this policy for the information transferred, or we will tell you before your information becomes subject to a different policy.

Links to other sites

The Service links to websites and services we do not operate. Their own privacy policies apply to them.

Changes to this policy

We will post any changes on this page and update the date at the top. If a change is material, we will also let you know by email or in the App before it takes effect.

November 4, 2026: this policy now describes the record we keep when you download the Mac app from the Website, and the cookie that remembers which link first brought you to the Website.

October 30, 2026: this policy now covers the iPad, in-app purchases, Radio (including location and Reminders), Zach and Quinn, and describes the Mac’s screen recording, camera and browser automation in more detail. Accounts are now open to people aged 13 and over (with a parent’s permission under 18). Voice DNA is now made on your Mac only; the optional features once described as Synkyr Context, Spatial Context and Privacy Mode are not offered.

Contact

Email hello@yapivo.com.